When traveling to a country other than the United States, you may need to have documents authenticated. For instance: you might want to get married in the Bahamas, or adopt a child from Australia. Whatever the reason, you will need the paperwork either Apostilled or Authenticated by the Embassy/Consulate; the destination country determines which is to be done.

Having paperwork Apostilled or Authenticated can be a lengthy process in itself, but if you reside in either New York or New York City, authenticating your paperwork requires additional steps – and to shake things up a bit more… the process varies from New York State to New York City.

When we say ‘New York City,’ we include the five boroughs of Staten Island, Bronx, Brooklyn, Queens, and Manhattan; and when we say ‘New York State’ we are referring to all areas outside of these boroughs.

 

What is Needed

 

Specific steps must be taken in the correct order, and fees paid in order to have your papers successfully Apostilled or Authenticated. These steps will differ depending on the document needed and if your paperwork originates in New York City, or in the state outside of NYC.

Here are steps of how to authenticate some paperwork.

 

To authenticate birth or death certificates from New York City:

  • You must obtain a long form certified copy of the certificate
  • At the same time obtain a Letter of Exemplification by the NYC Department of Health
  • Present to County Clerk’s office for certification
  • Submit both to the New York Department of State for Apostille or Authentication
  • If documents need to be Authenticated through the Embassy/Consulate, then submit to United States Department of State for certification

 

To authenticate marriage or divorce certificates from New York City:

  • Have record from Marriage Bureau that shows original signature from City Clerk
  • Present to County Clerk’s office for certification
  • Submit both to the New York Department of State for Apostille or Authentication
  • If documents need to be Authenticated through the Embassy/Consulate, then submit to United States Department of State for certification* Something else to be aware of is that most non-vital records and other documents will need to be notarized, and then the notary’s signature certified by the County Clerk’s office, before being sent to the New York State Department of State.

 

To authenticate documentation from the State of New York – not including NYC:

  • Receive copy from the vital records office of New York State Department of Health or local register or town clerk of city, town, or village where it occurred
  • If you have original, bring to County Clerk’s office in the originating county
  • Submitted to New York Department of State for Apostille or Authentication
  • If needed, submit to United States Department of State for certification

 

*This is not an all-inclusive list and it is wise to check how to Apostille or Authenticate any paperwork not listed here.

If you miss any of these steps, your request to authenticate your documents can be denied, and you may have to start over again.

 

We Can Help

 

You have other things to worry about, let us quickly and efficiently handle the process of authenticating your paperwork.

Contact us at One Source Process to maneuver this procedure for you. We know when to Apostille and when to Authenticate, who to contact, and in what order each step needs to be done.

Just upload your current paperwork and answer a couple of questions. From here we will perform a FREE review of all documents and request any other needed paperwork.

We will give you a completion timeframe and notify you of the one-time charge that will include us performing all steps needed to either Apostille or Authenticate your documents. There will be no additional steps and no surprise fees.

Contact Us today to answer any questions or fill out the Order Form now if you are ready to begin the authentication process.