Steps to Apostille Documents from New York City and New York State (Yes, They are Different!) - Process Service Company, Washington DC Process Server
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Steps to Apostille Documents from New York City and New York State (Yes, They are Different!)

When traveling to a country other than the United States, you may need to have documents authenticated. For instance: you might want to get married in the Bahamas, or adopt a child from Australia. Whatever the reason, you will need the paperwork either Apostilled or Authenticated by the Embassy/Consulate; the destination country determines which is to be done.

Having paperwork Apostilled or Authenticated can be a lengthy process in itself, but if you reside in either New York or New York City, authenticating your paperwork requires additional steps – and to shake things up a bit more… the process varies from New York State to New York City.

When we say ‘New York City,’ we include the five boroughs of Staten Island, Bronx, Brooklyn, Queens, and Manhattan; and when we say ‘New York State’ we are referring to all areas outside of these boroughs.

What is Needed

Specific steps must be taken in the correct order, and fees paid in order to have your papers successfully Apostilled or Authenticated. These steps will differ depending on the document needed and if your paperwork originates in New York City, or in the state outside of NYC.

Here are steps of how to authenticate some paperwork.

To authenticate birth or death certificates from New York City:

  • You must obtain a long form certified copy of the certificate
  • At the same time obtain a Letter of Exemplification by the NYC Department of Health
  • Present to County Clerk’s office for certification
  • Submit both to the New York Department of State for Apostille or Authentication
  • If documents need to be Authenticated through the Embassy/Consulate, then submit to United States Department of State for certification

To authenticate marriage or divorce certificates from New York City:

  • Have record from Marriage Bureau that shows original signature from City Clerk
  • Present to County Clerk’s office for certification
  • Submit both to the New York Department of State for Apostille or Authentication
  • If documents need to be Authenticated through the Embassy/Consulate, then submit to United States Department of State for certification* Something else to be aware of is that most non-vital records and other documents will need to be notarized, and then the notary’s signature certified by the County Clerk’s office, before being sent to the New York State Department of State.

To authenticate documentation from the State of New York – not including NYC:

  • Receive copy from the vital records office of New York State Department of Health or local register or town clerk of city, town, or village where it occurred
  • If you have original, bring to County Clerk’s office in the originating county
  • Submitted to New York Department of State for Apostille or Authentication
  • If needed, submit to United States Department of State for certification

*This is not an all-inclusive list and it is wise to check how to Apostille or Authenticate any paperwork not listed here.

If you miss any of these steps, your request to authenticate your documents can be denied, and you may have to start over again.

We Can Help

You have other things to worry about, let us quickly and efficiently handle the process of authenticating your paperwork.

Contact us at One Source Process to maneuver this procedure for you. We know when to Apostille and when to Authenticate, who to contact, and in what order each step needs to be done.

Just upload your current paperwork and answer a couple of questions. From here we will perform a FREE review of all documents and request any other needed paperwork.

We will give you a completion timeframe and notify you of the one-time charge that will include us performing all steps needed to either Apostille or Authenticate your documents. There will be no additional steps and no surprise fees.

Contact Us today to answer any questions or fill out the Order Form now if you are ready to begin the authentication process.

Feb 15, 2019

Comments

  1. Emily West
    September 9, 2019 at 5:35 pm

    Hello,

    I need to have my NYC birth certificate apostilled as well as my marriage certificate. We registered for our marriage license in NYC but got married in Westchester County.

    I am American but live in New Zealand. I’m ordering the forms from Vital Check and using my brother in Virginia as a USA mailing address.

    How much will it cost to do this.

    1. Tiffany
      September 10, 2019 at 7:36 am

      Hello Emily,
      Thank you for reaching out. I will pass this question to my team to help you.
      Please watch your email for their response.
      Thank you,
      Tiffany

    2. Ruben Munoz
      September 7, 2021 at 11:40 am

      Hi I live in dodge city k.s and I need a Birth certificate apostille how long will take

      1. Danny
        September 8, 2021 at 9:00 am

        Hello,

        It depends on the state it was issued in and also if it’s valid for apostille. Please send us your request by going to https://www.onesourceprocess.com/apostillelegalization/. Our specialists will review your documents to make sure they’re valid for apostille and they will let you know the process required, available processing times and costs.

        Danny

    3. Sylvia E. Leyva
      March 8, 2022 at 12:14 pm

      Hello. I would like to find out the requirements for a document to b apostilled.
      Pleas help me with all the information the place , fee and other qualified action to obtaine these documents apostille.
      Thank un and looking forward to hear from u,
      Sylvia

      1. Danny
        March 9, 2022 at 7:22 am

        Hello Sylvia,

        We can certainly assist. Please send us your request by going to https://www.onesourceprocess.com/apostillelegalization/. Your assigned specialist will review your documents to make sure they’re valid for apostille and they will let you know the process required, available processing times and costs.

        Thank you,

        Danny

  2. Denny
    December 31, 2019 at 12:50 pm

    Hi,

    Need to have Apostille in a NYC Marriage Certificate. I live in Miami.

    1. Alex
      December 31, 2019 at 12:56 pm

      Hi Denny, we can certainly help you get this done. Just submit a request through our easy automated order form and we’ll get back to you shortly! Here’s the link to get started: https://www.onesourceprocess.com/apostillelegalization

  3. Alva Sarante
    January 23, 2020 at 2:42 pm

    Once I I abtsun my birth certificate from vital records in New York can I send someone else to get it apostille ?

    1. Alex
      January 24, 2020 at 2:36 pm

      Hi, that’s actually what we do! Once you have obtained your document, you can submit a request on our website at the following link: https://www.onesourceprocess.com/apostillelegalization and we’ll get the process started!

  4. Benjamin Yoo
    March 18, 2020 at 7:09 am

    I’m in South Korea and need to a Apostille for my drivers license is that possible

    1. Alex
      March 19, 2020 at 1:21 pm

      Yes, you can submit a request for service at the following link: https://www.onesourceprocess.com/apostillelegalization

  5. Elizabth Ann Diaz
    November 13, 2020 at 5:04 pm

    I have received 4 documents from the NYC Department of Records and Info. Servcs. Municipal Archives which have the signature and seal of the Director of Municipal Archives, and 3 of which also include signature and seal of Commissioner, Dept. of Records. I need all 4 documents notarized and apostilled for use in Lima, Peru. Documents refer to records of marriage of Maria Luisa Diaz and Evodio Diaz, who lived and married in NY. Evodio Diaz is deceased; Maria Luisa Diaz is a resident of Massachusetts. I, her oldest daughter, Elizabeth Ann Diaz, live with Maria Luisa Diaz, now 97 years old. I am 71 years old and my mother’s caretaker and cannot travel to New York to complete transactions. Because of Covid-19, I cannot risk travel to NY. Please advise how I can undertake notarizing and apostille process by mail.
    My telephone number is 617-244-0470 (landline phone with ability to record messages).
    Home address: 179 Spiers Road, Newton Center, MA 02459-3717
    Thank you for any assistance you can give me.

    1. Danny
      November 14, 2020 at 9:07 am

      Hello,

      Thank you for contacting us. We an get this done without you having to go to NY. Please send us your request by going to https://www.onesourceprocess.com/apostillelegalization/. Our specialists will review your documents to make sure they’re valid for apostille and they will let you know the process, processing times available and the costs.

      Danny 

  6. Yuval
    April 21, 2021 at 8:10 am

    Hello,
    We got married in Peru and our marriage document is in Spanish.
    we need to apostille this document to be registered in the Israeli population registry?
    what should we do

    1. Danny
      April 22, 2021 at 9:23 am

      Good morning,

      We can certainly assist. Please send us your request by going to https://www.onesourceprocess.com/apostillelegalization/. Our specialists will review your documents to make sure they’re valid for apostille and they will let you know the available processing times and costs.

      Danny

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