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Certified Translation or Sworn Translation – Which One to Get?

When traveling to a foreign country for business or pleasure, you may need to bring official documents with you; these documents may include your birth certificate, school transcripts, or business incorporation documents.

For documents to be legally valid in a foreign country, they must first be apostilled or authenticated, depending on the destination country.

If you are having a company apostille your documents, they can be translated at this time. If you choose to translate the documents on your own, you will need to include the original and the apostille to have both translated.

As with an apostille, the translation of the document is certified or sworn as an accurate translation; but it does not confirm that the information within the original document is correct.

Whether you need a certified translation or sworn translation will depend on the type of document and the country where it will be used. Italy only accepts sworn translations, where Portugal has no sworn translations and uses only certified translations. Mexico allows primarily certified translations.

Sworn Translations

Sworn translators are recognized by the Embassy or Consulate of their country as being authorized to translate official documents. A list of approved sworn translators can be obtained from each country.

A document that is sworn translated does not need a certificate to accompany it.

Examples of documents that require sworn translations:

  • Patent certifications
  • Documents to incorporate a company

Certified Translations

A certified translated document is accompanied by a signed statement from the translator attesting to the completeness and accuracy of the translation. Each page is stamped and a certificate verifying the translator’s credentials is included, the certificate is then notarized; and all this accompanies the original document.

The original document must be translated in its entirety. All stamps, signatures and other marks on the translated document appear in the same place as on the original document.

Examples of documents that are often certified translated:

  • Passports
  • Marriage certificates
  • Death certificates
  • Marriage certificates
  • Legal documents such as those used in a trial or hearing
  • Trial transcripts

Many countries accept the documents with a certified translation, but it is best to ask the translating company for verification.

One Source Process

We can have your documents both apostilled/authenticated and certified translated with one order. Let us know your destination country and upload your documents. That is it! We will first have the papers apostilled, then the documents and apostille will both be translated into the correct language needed.

Please Contact Us if you have questions regarding having your documents apostilled/authenticated and certified translated. Once ready, you only need to fill out our Order Form here, tell us all pertinent information, and upload the documents. We have worked with almost all the countries in the world regarding their regulations for apostille and certified translation; we can quickly and easily handle this for you.

Apr 26, 2019 / by Brandon Yoshimura

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