New York State Apostille Services (for state-level coverage)

Expedited authentication, notary & transltion services

Standard

$175

4-14 business days
10 business days

Order now

Rush

$225

1-3 business days

Not including shipping and fees charged by embassies or the Secretary of State.

Some states do not offer expedited processing.

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Same Day

$275

24 hours

Not including shipping and fees charged by embassies or the Secretary of State.

Some states do not offer expedited processing.

Order now

*Not including shipping and fees charged by embassies or the Secretary of State
*Some states do not offer expedited processing

Support through document issues

If your document gets rejected, you won't have to handle it alone. We:

Review the reason for rejection
Assist with fixing the issue
Guide you through the next steps

If necessary, we'll resubmit your documents so the process stays on track.

How to Get an Apostille in New York

A New York document may need an apostille before an authority abroad will accept it. The New York Department of State, in Albany, issues a NYC apostille and confirms the signature, the capacity of the official or notary who signed, and the seal on the record.

Vital, government, court, business, academic, and notarized private records can follow different certification routes. Some New York City records may require a County Clerk and, for certain vital records, a Letter of Exemplification.

The country where the document will be used determines which certificate is required. A Hague Apostille Convention country takes a New York Department of State apostille, and a non-Hague destination needs a New York Certificate of Authentication, followed by any additional legalization determined by the receiving country. Apostille and legalization services run either route.

Color copy example of a New York apostille cover page.

How Our New York State (for state-level coverage) Apostille Process Works

1. Apply online

Send us your request online and receive a quote from a specialist the same day. We will also review a scan of your documents for any errors and let you know ASAP if additional steps are required.

2. Send us your documents

No need to make an appointment or go to a physical location. Just mail us your documents through a secure tracked shipping service (FedEx, DHL, or UPS). In some cases we may not even need the physical copy!

3. Receive your documents

Once completed, your Apostilled documents will be mailed to you via FedEx or DHL and will arrive at your doorstep. Ask about our shipping options! Whether in the US or Worldwide, we’ll get them to you wherever you may be.

Documents We Apostille in New York State (for state-level coverage)

Place an order to calculate your cost or talk to our experts

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New York Apostille Requirements

Having paperwork apostilled can be a lengthy process in itself, but if you reside in either the state of New York or New York City, authenticating your paperwork requires additional steps — and to shake things up a bit more… the process varies from New York State to New York City.

Receiving the original or a certified copy of the document is the first step for both apostille and legalization. For items such as a birth certificate, you must also obtain a Letter of Exemplification by the NYC Department of Health.
Present this paperwork to the County Clerk’s office for certification.
Submit all documents to the New York Department of State for the apostille.
Have all documents submitted to the United States Department of State in Washington, D.C., if your destination country requires legalization instead of an apostille.
Have everything sent to the Embassy or Consulate.

Each of the above steps requires your time and money. If you are worried about how long a New York apostille takes, let us help you obtain it.

FBI Background Check Apostille Services in New York

An FBI Identity History Summary follows a federal route. The New York Department of State specifically states that it cannot apostille or authenticate federal papers. After the FBI verifies the Identity History Summary and adds an FBI watermark and the signature of a division official, it can be submitted to the U.S. Department of State, Office of Authentications.

An FBI background check may be required when a federal criminal history record will be used abroad for:

immigration;
foreign residency;
international employment;
work or study visas;
citizenship applications;
adoption;
professional licensing;
education abroad.

The FBI background check is submitted for a federal apostille or authentication certificate, depending on the destination country’s requirements. Where additional steps are required, the document proceeds to embassy and consular legalization.

Why Choose One Source Process for New York Apostille Services

The correct authentication route depends on the document’s origin, signature, certification, and destination. Checking those details before submission can prevent sending a package to the wrong office or having it returned for correction.

At One Source Process, we review each request before submission and can:

Check signatures, seals, certified-copy status, and notarization.
Identify missing or incorrect information.
Explain the applicable New York requirements.
Determine whether a document needs a New York apostille, federal apostille, or embassy legalization.
Prepare documents for the appropriate government office.
Support personal, academic, business, and court documents.
Arrange certified translation when required.
Provide a dedicated contact throughout the process.
Return completed documents through tracked domestic or international shipping.

This is particularly useful when several records are being prepared for one foreign application. A birth certificate, academic record, notarized document, and federal background check can require different certification chains. Reviewing them together helps keep each request on the correct route and reduces the risk of delays, rejection, or incorrect processing.

Apostille Services for Documents Issued in Multiple States

New York document authentication covers records issued or notarized in the state. A record from another state goes to the authority in that state, and a federal record goes to the U.S. Department of State.

One Source Process can process multiple documents simultaneously in all 50 states and territories. Check out our apostille services in Texas, in California, and in Florida. You can also view what we offer in other states and cities.

Ready to Start Your New York Apostille Request?

Some New York requests are ready to file, and some still need a County Clerk. If yours are ready, the order form takes it from here. If not, the apostille team can sort out the missing step first.

Contact Information

Phone: 1-800-668-5448 (USA)

International: 1-202-459-4760

Email: apostille@onesourceprocess.com

Business Hours: Monday–Friday, 8:00 AM–5:00 PM EST