So, you found a job in another country, congratulations! Before you can start working abroad, your new employer may ask you to produce a Police Clearance Certificate. Don’t worry; having a few blemishes on your police report may not immediately disqualify you.

There are various reasons you may need to apostille a police clearance certificate, but for this article, let’s stay with the new job scenario.


What is an Apostille?


At the Hague convention of 1961, the member countries agreed to accept an apostille as a uniform way to recognize authenticated documents. This means that all member countries use the apostille to certify that the document is real by authenticating the seals and signatures of the document.

For non-member countries, you must authenticate the certificate through their embassy.

Read Here to learn more about an apostille.


What is a Police Clearance Certificate?


A police clearance certificate is a document that details any of your arrests in a particular area. It also includes the reason and the outcome of each incident. You can receive a clearance certificate from the state, county, or city police.

Some people opt for the police clearance certificate over obtaining an FBI background check mainly because it’s easier. If your new company does not specify that you need a full FBI background check, they may be okay with you showing a local police record. Doing this often saves you time and money since the full background check requires fingerprints and scouring databases across the entire country.

Once you have the certificate, you will need to apostille the document.


Steps to Apostille a Police Clearance Certificate


Let’s look at the steps needed to obtain an apostille for your police clearance certificate.


  1. Notarize – Now that you have the certificate, your next step is to notarize the document. Someone within the same state must notarize the police clearance certificate. They may have to be present when you receive the certificate, double-check with your notary.


  1. Certified by County Clerk – Before you can apostille the certificate, the Secretary of State may require that you have the document certified by the county clerk. It is not a bad idea to go ahead and have this done at the time you receive the police clearance certificate. That way, you don’t have to backtrack while applying for the apostille.


  1. Apostille or Embassy Legalization? – Next, you need to determine if your destination country accepts the apostille or will your document need to be legalized by the country’s embassy.


  1. Secretary of State – Since this is not a federal document, you will need to work with the Secretary of State where the police report was taken to receive the apostille.


  1. Embassy Legalization – Or, you will now work with the country’s embassy to receive the legalization of the certificate.


  1. Receive authentication – After you’ve gone through the above steps, you finally have the authenticated document!


  1. Translated – Often, the destination country wants the certificate and the apostille or embassy legalization to be translated into their language.


All of this can cost you the time of running around and money on all the places you may need or not need to obtain the apostille or legalization.

The easier way is to work with One Source Process.


Let One Source Process Obtain the Apostille or Legalization


Once you have the notarized police clearance certificate and it’s certified by the county clerk – just send it all to us and we will take care of the rest.

We will work with the Secretary of State or embassy to have the certificate authenticated. We will even have the documents translated before they are returned to you.

Simply fill out the Order Form and upload the documents to get started. We will review everything for FREE before we begin the authentication process.

If you have any questions now or during the process, Contact Us here, and we will get back to you. We are here 7 days a week to help you.

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